Registered name: Stone Ecology Limited

Place of registration: England and Wales

Company number: 17236680

Registered office: 30 Upper High Street, Thame, Oxfordshire, OX9 3EZ

VAT status: Not currently registered for VAT

ICO registration number: ZC154941

Our Privacy Policy sets out how Stone Ecology Limited handles personal data.

Stone Ecology Limited operates a formal complaints procedure as part of the quality management system maintained for CIEEM Registered Practice purposes. A copy of the complaints procedure is available on request from harry@stoneecology.co.uk

Complaints relating to professional conduct may additionally be referred to CIEEM via cieem.net/membership/professional-conduct

Complaints relating to the handling of personal data may be referred to the Information Commissioner's Office at ico.org.uk

All content on this website, including text, images, illustrations, reports, and design elements, is the property of Stone Ecology Limited unless otherwise stated. Educational, editorial, and non-commercial use of short excerpts with attribution to Stone Ecology Limited is permitted. Reproduction or redistribution for commercial purposes requires prior written consent.

Privacy Policy

Stone Ecology Limited processes personal data in accordance with UK GDPR, the Data Protection Act 2018, and PECR.

What we collect and why

  • Contact form submissions (name, email, message) to respond to your enquiry.

  • Client engagement data (contact details, project details, site information) to deliver consultancy services.

  • Financial records to meet tax and accounting obligations.

  • Business contact list to communicate with prospective and existing clients.

  • Species records gathered during surveys submitted to Local Environmental Records Centres and, where applicable, to Natural England, in line with the CIEEM Code of Professional Conduct.

Who we share data with

  • Service providers acting on our behalf under written contract.

  • Subcontractors engaged for specialist survey work, under written agreement.

  • Recording schemes and regulatory bodies (Local Environmental Records Centres, Natural England) for species records.

  • Insurers if a claim arises.

  • Legal or regulatory bodies where required by law.

We do not sell personal data or share it for marketing.

International transfers

Data held by Google and Squarespace may be processed in the US, covered by Standard Contractual Clauses with the UK Addendum and certification under the UK Extension to the EU–US Data Privacy Framework.

Retention

  • Client engagement records: 7 years from end of engagement

  • Financial records: 6 years (HMRC requirement)

  • Enquiries that don't lead to an engagement: up to 2 years

  • Business contact list: until you ask to be removed

  • Species records: retained indefinitely as part of the public-good biological record

Your rights

You can ask to see the personal data we hold about you, have it corrected or deleted, or restrict or object to how we use it. You can also ask for a copy to transfer elsewhere, and where we rely on your consent, you can withdraw it at any time.

You may also complain to the Information Commissioner's Office at ico.org.uk or 0303 123 1113.

Last updated: Monday 8th June 2026